Operations Assistant

We are looking for a proactive and detail-oriented Operations Assistant to support our Operations team with daily administrative tasks, ensuring smooth and efficient business processes. This role is perfect for someone who enjoys organization, multitasking, and supporting company-wide operations.

Key responsibilities:

• Provide timely administrative support to the Executives and Operations team, including data entry, maintaining records, organizing and filing documents, assisting with project coordination, managing team calendars, mailing out important information within the company
• Act as the point of contact between Executives, employees, and external vendors
• Plan and organize business appointments and events for team members
• Coordinate travel arrangements, including preparing transport/flight option and itineraries while offering remote support during business trips
• Monitor and maintain documentation for processes, procedures, and operations-related information
• Coordinate and follow up on ongoing projects, ensuring timelines are met
• Manage multiple Google docs and spreadsheets efficiently
• Conduct research and gather information as requested by Executives and the Operations team
• Perform such other duties as may be assigned

Requirements:

• Excellent organizational and multi-tasking skills with an ability to prioritize the tasks and a keen attention to detail
• Strong self-motivation, capable of delivering results with minimal supervision
• Strong problem-solving skills and a proactive mindset
• The ability to analyze tasks independently and identify the best solution
• Strong English communication skills (both verbal & written)
• Proficient in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint)
• Being reliable, adaptable, and flexible

What's in it for you?

• A focus on professional development;
• Interesting and challenging projects
• Flexible working hours
• Paid one month vacation per year and unlimited sick leave
• Medical insurance reimbursement
• Co-working and gym/sports reimbursement
• The opportunity to receive a reward for the most innovative idea that the company can patent