Personal Assistant to Private Business Owner

We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to support a private business owner in Dubai. This role is essential for managing both personal and professional responsibilities, ensuring everything runs smoothly for the employer. The business owner operates in various sectors, including tourism, production, real estate, and investments, and needs someone to help coordinate daily tasks, manage schedules, and facilitate effective communication.

Dubai [Please note that no relocation support is provided]

Full-time, hybrid work setting

Salary: ~9000 AED

We’re a good match if you:

• Love creating order and organisation, ensuring everything is in its right place.
• Can juggle personal and work tasks without dropping any balls.
• Adapt quickly when plans change, keeping everything on track.
• Have lived in Dubai for a while and understand how things work there, with a solid network to tap into.
• Can work independently with minimal guidance, taking initiative when needed.
• Set high standards for yourself and take pride in delivering excellent results.
• Communicate effectively and can gently guide the employer to stay focused on priorities.

Your role:

Task distribution: 70% personal, 30% business.

• Provide daily support by managing both personal and work-related activities. Handle personal errands and help keep your boss's life organized.
• Organize and manage your boss's schedule, ensuring meetings, appointments, and daily tasks run smoothly.
• Plan travel arrangements, including transfers, accommodations, and itineraries, with attention to detail.
• Collaborate with the other assistant to ensure tasks are completed efficiently without the need for constant supervision.
• Handle tasks related to government institutions in Dubai, such as passport applications, visa processes, and selecting insurance providers.
• Support your boss with administrative tasks, including managing some business-related items, with opportunities for growth in this area.
• Provide operational and administrative assistance for your boss's businesses, focusing on document management, report preparation, and payment processing. Ensure all payments for real estate and other expenses are tracked and made on time.
• Stay proactive with assigned tasks, using reminders and progress tracking to keep everything on track.

What your typical day might look like:

• Your boss is away on a two-week trip to Spain with her family. Arrange everything from transfers to booking all necessary activities, ensuring that she has the best experience possible.
• Utility companies in Dubai can be challenging to reach. You’ll need to terminate existing contracts and set up new ones under a separate account. Sounds easy, right?
• Real Estate Coordination Call! Assist your boss in communicating with real estate developers to track payments and payment plans for property purchases.

You’re the ideal candidate if:

• You have at least 3 years of experience as a personal assistant, and are comfortable managing complex, multitasking responsibilities.
• You are fluent in English (C1/C2).
• You have proven experience living and working in Dubai, with a solid understanding of local procedures.
• You are tech-savvy and can efficiently use digital tools to complete tasks.