Personal Assistant to Partner (Head of Execution)

We are seeking a highly organized, detail-oriented, and meticulous assistant to support Partner at Accumulator. Accumulator is a U.S. private equity firm, operating as an index-like fund covering a wide range of privately held, growth-stage tech companies. Accumulator operates in multiple jurisdictions, spanning the globe - from the US to Asia.

Remote position, with the option to work from anywhere, ideally close to the U.S. Major overlap with ET time-zone is a must.

Full-time

Salary: >2500 USD gross

Compensation package includes health insurance and mobile expenses

We’re a good match if you:

• Thrive on structure, organization, and detailed to-do lists.
• Can manage both personal and work-related tasks seamlessly without dropping the ball.
• Feel comfortable when things change at the last minute and you're the one keeping it all together.
• Enjoy using tech tools like Notion, Google Flights, and AI-powered platforms to streamline processes and solve problems.
• Stay cool under (lots of) pressure while tackling tasks like coordinating schedules, dealing with vendors, or managing logistics.
• Have sky-high standards for quality; anything less then that drives you crazy.
• Communicate clearly, confidently, and can keep the boss on track without them needing to ask twice.

Your role:

Task distribution: 70% personal, 30% business.

In this role, you’ll wear many hats, and your day-to-day will vary wildly—from managing logistical challenges to keeping your boss sane while they juggle high-stakes negotiations and tight deadlines. If multi-tasking were an Olympic sport, you’d win gold.

• Handling personal tasks for the boss (organizing moves, buying and setting up a house, purchasing a car, family matters such as hiring and managing nannies, tutors, home staff etc).
• Creating and managing the boss’s personal systems and plans in Notion (building and maintaining a mindmap, playbook and SOPs).
• Managing calendars and personal schedules, including organizing meals, daily routines, and exercise.
• Coordinating personal and business trips, finding the best travel routes, and working with contractors and vendors.
• Managing tasks related to state institutions (passports, visa applications, obtaining a driver’s license, selecting insurance companies, etc.).
• Supporting the boss’s administrative tasks, including managing some business-related items, but with no deep involvement in business processes with a major opportunity of growth in this area.

What your typical day might look like:

Morning hustle: You kick off the day by reviewing the boss's schedule and making sure everything is running smoothly. There's a last-minute request to find the perfect car or a great set of flowers in any part of the world with specific features - no problem for you! You quickly research, narrow down options, and make a few calls. By the time the boss is having breakfast, you’ve already lined up everything (ideally, with no need for the boss to decide on anything).

Midday multitasking: The boss has just changed the travel plans (again), and you need to reschedule flights and find a great hotel in a different city. While juggling that, you’re also coordinating a cross-country move for the boss’s family. Flights booked, hotel confirmed, and movers arranged - just another typical lunch hour for you.

Afternoon wrap-up: As the day winds down, you double-check tomorrow’s calendar, ensuring meetings are aligned, reminders are set, and all the personal errands are on track. The boss might need a quick nudge to remember lunch tomorrow - so you’ve got that covered, too. Before signing off, you send a quick update summarizing the day’s accomplishments and upcoming priorities.

You’re the ideal candidate if:

• You have at least 3 years of experience as a personal assistant and are comfortable managing complex, multi-tasking responsibilities.
• You are fluent in English (B2-C1) and Russian.
• You’re comfortable working remotely but are flexible and able to adjust your schedule to overlap with the boss’ time zone (ET) when needed.
• You are highly tech-savvy and can efficiently use digital tools to complete tasks.