Office Manager

Responsibilities

• Oversee and coordinate daily office operations
• Manage correspondence, including handling incoming requests and drafting responses
• Organize and maintain calendars, meetings, and schedules
• Prepare, update, and maintain documentation (Google Docs, Sheets, etc.)
• Track tasks, deadlines, and ensure timely follow-ups
• Take meeting notes and distribute minutes when required
• Coordinate with internal teams and external vendors
• Arrange business travel, meetings, and company events
• Manage office supplies, vendors, and service providers
• Handle confidential information with discretion and professionalism
• Provide administrative support to team members as needed

Requirements

• Proven experience as an Office Manager, Administrative Assistant, or similar role
• Strong attention to detail and excellent organizational skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Fluency in Russian and English
• Strong communication skills and a proactive mindset
• Ability to handle sensitive information with a high level of confidentiality
• Basic technical understanding is a plus
• Experience using AI tools in daily work is an advantage

Conditions

What We Offer

• Competitive compensation
• Private medical insurance
• Relocation support (if applicable)
• Welcome baby bonus
• Birthday voucher
• Fully equipped office with meals and snacks throughout the week
• Opportunities for professional growth