Junior Project Manager

We are looking for an Junior Project Manager / Intern (Fixed Term 6 Months) for our Tétris entity in Zurich.

Tasks:

• Assisting in project planning: Collaborating with the Project Manager to create project plans, including defining project goals, deliverables, timelines, and resource allocation.
• Document management: Organizing and maintaining project documentation, such as contracts, drawings, specifications, and change orders, in both physical and digital formats.
• Meeting coordination: Scheduling and arranging project team meetings, taking meeting minutes, and distributing them to relevant stakeholders.
• Project coordination support: Assisting with project coordination activities, such as tracking project progress, updating project schedules, and monitoring project milestones.
• Communication facilitation: Assisting in facilitating communication between project team members, clients, subcontractors, and other stakeholders through various channels, including emails, phone calls, and virtual meetings.
• Research and data analysis: Conducting research and analysis on industry trends, materials, and construction methods to support project decision-making and problem-solving.
• Budget and cost tracking: Assisting in monitoring project costs, tracking expenses, and maintaining project budgets, including preparing cost reports and supporting cost control measures.
• Quality assurance and control: Assisting in monitoring and ensuring project deliverables and construction activities align with quality standards and specifications.
• Risk management: Assisting in identifying potential project risks, preparing risk assessment reports, and collaborating with the Project Manager to develop risk mitigation strategies.
• Administrative tasks: Providing general administrative support to the Project Manager, such as maintaining project files, processing project-related documentation, and coordinating logistics for site visits or inspections, permits & authorities.
• Cost estimation support: Assisting with preparing cost estimates and quantity takeoffs for construction projects based on drawings, specifications, and other relevant documents.
• Budget tracking: Assisting in monitoring project expenses against the approved budget, tracking cost variations, and identifying any potential cost overruns.
• Invoice processing: Assisting in reviewing and verifying subcontractor invoices and supplier bills for accuracy and completeness, and preparing for Project Manager approval
• Cost reporting: Assisting in preparing regular cost reports, including cost breakdowns, cost forecasts, and variance analysis, to update project stakeholders on the financial status of the project.
• Change order management: Assisting in reviewing change order requests, assessing their impact on project costs, and updating the cost records and budgets accordingly.
• Vendor and subcontractor coordination: Assisting in communication and coordination with vendors and subcontractors to gather cost-related information, obtain quotes.
• Quantity surveying: Assisting in performing quantity takeoffs and measurements to determine material quantities required for projects.
• Cost document management: Assisting in organizing and maintaining cost-related documents, including contracts, quotes, invoices, and change orders.
• Support in cost audits: Assisting in preparing necessary documentation and supporting the cost auditor during project cost audits or assessments.

Skills:

• Fluency in English and German: Proficient in spoken and written English and Swiss German to effectively communicate with team members and stakeholders.
• Strong organizational skills: Ability to manage tasks, prioritize workload, and meet deadlines in a dynamic construction environment.
• Excellent communication skills: Clear and effective communication, both verbal and written, to collaborate with team members, and stakeholders.
• Attention to detail: Keen eye for accuracy and meticulousness in maintaining project records, reports, and documentation.
• Problem-solving skills: Analytical mindset to identify and propose solutions to challenges that arise during construction projects.
• Basic project management knowledge: Familiarity with project management principles, methodologies, and tools used in the construction industry.
• Technical proficiency: Proficient in using software and tools commonly used in construction project management, such as project scheduling software and document management systems.
• Construction industry awareness: Basic understanding of construction processes, terminology, and Swiss regulations to assist in project coordination.
• Strong analytical skills: Ability to prepare estimates and identify cost-saving opportunities within construction projects.
• Knowledge in cost management tools: Knowledge of cost management software and tools used in the construction industry, such as cost estimation software and project budgeting tools.
• Understanding of construction cost principles: Familiarity with cost estimation methodologies, cost control techniques, and cost forecasting methods particular to the construction field.
• Mathematical and numerical aptitude: Ability to perform calculations, handle budgets, and work with financial data accurately.
• Financial acumen: Basic understanding of financial concepts, including budgeting, financial analysis, and forecasting.
• Proficiency in spreadsheet software: Strong Excel skills to create and manage cost tracking spreadsheets, analyze data, and present findings.
• Teamwork and collaboration: Ability to work harmoniously with others, including project managers, estimators, and contractors, to achieve project goals.
• Time management: Effective organization and prioritization skills to meet deadlines, manage multiple tasks, and ensure timely completion of cost-related activities.
• Adaptability: Willingness to learn and adapt to new cost management techniques and industry practices as needed.