Executive Assistant to the Founder

We're looking for an Executive Assistant to work hand-in-hand with the founder of Decentralized Atelier, an event agency crafting unforgettable experiences for top global brands, cultural institutions, and tech giants. The founder is not only a powerhouse in the world of international events but also a visionary exploring sustainability projects and dipping her toes into the world of venture capital fundraising.

This is a role for someone who’s as adaptable as a chameleon, as resourceful as MacGyver, and as organized as Marie Kondo (but with a creative twist).

It's a perfect match for you if:

• You thrive in dynamic environments. Shifting priorities and last-minute changes? Bring it on.
• You’re resourceful. “Impossible” isn’t in your vocabulary; you love the thrill of solving complex challenges.
• You balance creativity with structure. You know when to follow the rules and when to color outside the lines.
• You’re growth-oriented. You’re eager to dive into the exciting world of events, sustainability, and fundraising while sharpening your professional skills.

Your role:

Task distribution: 30% personal / 70% business

• From finding the perfect school to filling out forms, you’ll be the go-to person for keeping life running smoothly.
• Create stunning presentations, manage data, and handle contracts like a pro.
• Plan complex itineraries that make even seasoned travelers jealous.
• Make sure the founder’s day flows effortlessly, with priorities aligned and everything on track.
• Help pull off jaw-dropping events, from intimate dinners to large-scale productions.
• Whether it’s finding the best eco-friendly suppliers or digging up hard-to-find info, your investigative skills are unmatched.
• Spot inefficiencies, wave your wand, and make them disappear.

How your days might look:

• Dive into the founder's inbox to track down all contracts from the past year, organizing them neatly and sending them to the accountant for proper filing.
• Research and recommend the best tutors for the founder's children, coordinate schedules, and assist with applying for an upcoming school trip—including everything from filling out forms to helping create a comprehensive packing list.
• Conduct initial research for an event, such as identifying catering suppliers in Dubai, comparing options based on quality and pricing, and preparing a summary for the founder to make informed decisions.
• Assist with planning a trip to London by researching art-focused events, including gallery openings, exhibitions, and private viewings, complete with dates, venues, and recommendations tailored to the founder’s interests.
• Manage tasks related to the founder’s growing Telegram channel, including drafting contracts for ad placements, issuing invoices, and researching collaboration opportunities.

Who you are:

• You’ve been an Executive/Personal Assistant for at least 3 years, ideally to founders or high-level executives.
• You’re fluent in English (C1/C2 level) and love working across cultures.
• You’re comfortable with a flexible schedule because opportunities (and challenges) don’t wait for 9-to-5.
• You handle pressure like a boss—calm, collected, and ready to act.
• You’re tech-savvy and proficient in tools like Microsoft Office, Google Workspace, and Telegram.
• You have impeccable organizational skills, but you’re not afraid to dive into the creative side when needed.
• You’re relentlessly curious, proactive, and solutions-oriented