AdminOps (Administrative Operations Manager)

Data Never Lies is a UK based team that believes in the power of facts over guesswork. For years, we’ve been helping businesses dig into the darkest corners of their data (and yes, data does have dark corners—usually where no one bothers to clean up) to turn insights into action.

Job Description

This is a remote position.

About the role

We are looking for an AdminOps Manager — a highly reliable and detail-oriented person who takes full responsibility for administrative order in the company.

This role is for someone who:

• likes structure,
  
• enjoys bringing order to documents and data,
  
• is comfortable with repetitive, accuracy-critical work,
  
• and takes pride in doing things carefully and correctly.
  

Your core mission:

Documents, data, and admin processes are always accurate, complete, and under control.

Key Responsibilities

1. Documents & Contracts

• Organize and maintain all contracts, NDAs, and legal documents
  
• Ensure all documents are signed, properly stored, and easy to access
  
• Regularly review document completeness and accuracy
  
• Maintain clear folder structures, naming conventions, and access rights
  

Result: Any document can be found in seconds and is always up to date.

2. Invoicing & Accounting Support

• Prepare and track invoices
  
• Collect and organize all supporting documents for accounting
  
• Ensure nothing is missing before sending information to accountants
  
• Keep clear records of invoice status (issued / paid / pending)
  

Result: Clean, predictable, stress-free accounting.

3. CRM / ERP Data Accuracy

• Monitor data quality in internal systems (CRM, ERP)
  
• Check that required fields are filled correctly
  
• Fix inconsistencies and outdated records
  
• Remind responsible team members to update missing or incorrect data
  
• Follow clear rules for how data should be entered
  

Result: Systems reflect reality, not assumptions.

4. Admin Support for People Operations

• Track that all onboarding documents are signed and stored
  
• Maintain admin checklists for onboarding
  
• Answer basic admin questions from team members (documents, payments, processes)
  

Result: Administrative part of onboarding runs smoothly and predictably.

What We Value Most in This Role

• Strong sense of responsibility — you own the result
  
• Exceptional attention to detail
  
• Accuracy over speed
  
• Ability to work carefully with documents and data for long periods
  
• Discipline and consistency in repetitive tasks
  
• Willingness to double-check and verify information
  
• Comfort with routines and checklists
  

This is a focus role, not a multitasking one.

Requirements

Who You Are

• Naturally organized and methodical
  
• Calm, reliable, and consistent
  
• Comfortable working independently
  
• Prefer clear rules and structured processes
  
• Not afraid of “boring” work — you make it clean and correct
  

Nice to Have (but not required)

• Experience in admin, operations, or back-office roles
  
• Experience working with CRM / ERP systems
  
• Experience in service or agency environments
  
• Familiarity with invoicing and accounting processes
  

How We Will Measure Success

• Zero missing or outdated documents
  
• Clean and reliable CRM / ERP data
  
• No invoice or document-related surprises
  
• Founder and team don’t worry about admin details anymore